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Major and minor grants

Council values engaged, resilient and inclusive communities that embrace diversity.

The Community Grants Program supports community organisations for one-off projects, events and activities through the following grants:

Financial Assistance type 


Outcome timeframes 

Major Grants

Up to $25,000

Applications usually assessed twice yearly Closes midnight on the last day of August and February.
2022-2023 Round One opens 1 July  2022 – 31 August 2022. 

Minor Grants

Up to $3,000

Applications usually assessed twice yearly Closes midnight on the last day of August and February.
2022-2023 Round One opens 1 July  2022 – 31 August 2022.

Eligibility for Major and Minor Grants

Who can apply for a Major and/or Minor Grant?

Any not for profit community organisations or association that is legally constituted as an incorporated body or under the auspice of one, that:

  • Operate within the Devonport local government area or can demonstrate the project or program will benefit residents of the Devonport local government area.
  • Have appropriate insurance and adhere to sound workplace health and safety practices.
  • Are able to demonstrate financial viability and competence in project execution.
  • Have no debt to Council or have entered into scheduled payment arrangements with Council which are being met.
  • Have met acquittal conditions for previous Council grants, and
  • For equipment grants, applicants are required to contribute at least 50% towards the cost of the equipment.

If a community organisation is not a legal not-for-profit entity or recognised by the Australian Taxation Office as a not-for profit type, the application must be auspiced and administered by such a group.

Who Cannot apply?

Applications cannot be made by:

  • Government agencies or departments of local, state or federal government,
  • Educational, religious or medical organisations, where the application is for the organisation’s core business,
  • Businesses, or
  • Organisations who have previously failed to acquit Council assisted projects in line with the agreed terms.

Projects eligible for funding

To be eligible for funding, applications must:

  • Demonstrate a purpose that is in the public interest, with significant community need and benefit,
  • Demonstrate strong alignment with Council’s priorities as described in current Council strategies, plans or policy positions, and
  • Adhere to the terms and conditions of this funding program.

Projects not eligible for funding

  • Ongoing operational or recurrent costs including salaries, rental or lease arrangements, fuel, administration, cleaning, gardening or insurance,
  • Recurrent projects,
  • Activities previously disbursed or that have commenced prior to funding being approved,
  • The core business of educational, religious or medical organisations,
  • Prize money, prizes or trophies,
  • Development of privately-owned facilities,
  • Payment of debt,
  • Political activities,
  • Projects run solely for commercial profit,
  • Items included in another Council grant application,
  • Projects run solely for fundraising purposes, without broader community benefit,
  • The purchase of land,
  • Programs/projects in local schools/ by education providers that are exclusive to students. Core school curriculum and activities cannot be considered,
  • Community organisations who already receive Council funds to undertake a specific activity for which funding is being sought, or community organisations wanting to do a specific activity that is already funded by Council,
  • Travel to competitions, performances or conferences for individuals or community groups (see Individual Development Grants), and
  • Facilities where little or no public access is available,

It should be noted that meeting the eligibility criteria is not a guarantee of funding.

Lower priority

Lower priority is given to:

  • Applicants who have been funded within the previous 12 months, and
  • Projects or events that have previously received Council funding.

Program Details

Applications for major and minor grants must address specific criteria in one of the following categories:

  • Community Development
  • Community Facilities
  • Cultural Development
  • Cultural Heritage
  • Economic Development
  • Sport, Recreation and Healthy Living
  • Festivals and Events


Council cannot be the sole funder for every project. Depending on the amount requested, funds from other sources will be required. These could include:

  • Applicant cash contributions,
  • Grants from other funding bodies,
  • Sponsorship, or
  • In-kind support.

Co-funding is required for requests over $7,500 (and 50% co-funding for equipment purchases). The table below outlines co-funding requirements.

Amount requested from Council 

Minimum co-funding requirement


Up to $7,500              

No Requirement. However, 50% co-funding requirement for equipment purchases

Project: Speaker for an event

Quotes total: $6,500

The full amount can be requested from Council

Up to $7,500

No Requirement. However, 50% co-funding requirement for equipment purchases

Project: Equipment

Quotes Total: $7,000

Amount that can be requested from Council: $3,500. 50% of equipment costs from other source/s

$7,501 – $15, 000

50% of project costs from other source/s

Project: Infrastructure

Quotes: $27,000

Amount that can be requested from Council: $13,500. 50% of project costs from other source/s


75% of project costs from other source/s

Project: Event

Quotes Total: $85,000

Amount that can be requested from Council: $21,250. 75% of project costs from other source/s Major Grants

Any grant application will require a budget. The budget will assist the assessor to understand clearly what your project will deliver and the cost of each element. 

Most project budgets will include:

  • Expenditure,
  • income (potentially from Council, other grant sources, donations etc) and
  • in-kind support. 

In-Kind support: If you have volunteers helping to install an item, clean up or run an event be sure to list it. eg:  $800 could be “In-kind volunteer costs were calculated at $20 per hour. 5 volunteers have committed to completing 8 hours of volunteer work each.”

A budget can be submitted by providing an excel spreadsheet, or use a template example

Most importantly: Does your budget add up?

Major and Minor Grant Guidelines

The guidelines should be read with Council’s Financial Assistance Policy. You can view the policy at


The delivery of the Community Grants Program is subject to annual budget allocations.

The Major and Minor Programs are usually open twice a year.  

The online application form is available here and must be completed in the prescribed manner, by Wednesday, 30 September 2020. 

Applications will be acknowledged within five working days. If acknowledgement is not received, please contact:  

Application Requirements

  • Eligibility,
  • Organisation details,
  • Certificate of Incorporation,
  • Certificate of Liability,
  • Previous grant experience (if applicable),
  • Project details,
  • Proof of project sustainability,
  • Project Budget (including: Expenditure, income and in-kind support. Does it add up?)
  • Quotes for all items over $500,
  • Last Financial Statement,
  • Letters of support.


Grants are assessed by the Financial Assistance Working Group, which includes Councillors and Council Management experienced in each category.

In some instances, part-funding may be offered.

Panel recommendations for major and minor grants, and rates remissions are reported to Council for endorsement.

Completed applications will be assessed and prioritised, the panel will then make their recommendations to the Council for endorsement. The Council’s decision is final, and no further correspondence shall be entered into. Once endorsed by Council the applicants will be informed of their success or otherwise.


Once endorsed by Council the applicants will be informed of their success or otherwise and arrangements will be made for the transfer of funds.

Grants program funds must be claimed by the date nominated on the letter of offer, except where an extension has been granted.

If the applicant is being auspiced, payment will be made to the auspicing organisation.


Acknowledgement and Promotion 

As a condition of funding, successful applicants are required to actively and publicly acknowledge Council’s support. The level of acknowledgement is determined by the amount funded and outlined in the funding program agreement.

In addition, funding recipients must also ensure that Council’s positive reputation is maintained at all times.


Within six weeks of project completion, organisations must successfully complete a Acquittal Form and attach the following:

  • Copies of all tax invoices/receipts providing evidence of expenditure of funds.
  • Copies of any advertising, newsletters and media relating to the funded project.
  • Minimum of two (2) images in jpeg format with captions for public use by Council. Applicants are to ensure that permission is sought from individuals in photos.

Organisations will not be considered for further grant funding from Council if previous grant acquittal conditions have not been met.

Applicant support 

For further information or help completing the application, please review the 2021-2022 Major and Minor Grant Guidelines and/or contact Council’s Community Services Administration Officer. The guidelines should be read with Council’s Financial Assistance Policy. You can view the policy at

Phone: 03 6424 0511

Note: Office hours are 8.30am – 5.00pm, Monday – Friday (excluding public holidays).  

2021-2022 ...