This application should be completed after reading Council's Event
The application will require:
1. Details of the proposed Event including Site Plan, Risk Management Plan & COVID Safety Plan.
2. A copy of your Public Liability Insurance (min $20 million), and
3. A list of all Food Vendors attending your event and copies of applicable
licences and permits
In addition to the Event Application Form you may be required to complete
1. Smoke Free Management Plan
2. Food Vendors will need a Valid Registration of a Food Business
3. Liquor Licences – permitted by the Department of Treasury and Finance, and/or
4. Road Closure Permit
Note: Your application will be assessed for a
Place of Assembly Licence
Tasmanian Public Health Act 1997.
A Licence Fee may apply. Please see
current fee structure
for applicable costing for this permit.
As part of your event you may require a Place of Assembly licence. A Place
of Assembly is defined under the Public Health Act 1997 www.legislation.tas.gov.au 
as a mass outdoor public event, where ‘mass’ means one thousand people or
more, present for two hours or more, and ‘public event’ includes, but is
not limited to, any performance, exhibition, pageant, regatta, sports
event, dance, publicly advertised lecture, festival, market, ‘Carols by
Candlelight’ and agricultural show.
Your Place of Assembly application must also include a Smoke Free
Management Plan approved by the Tasmanian Department of Health and Human
Services. Your Place of Assembly licence will not be granted without this
For further information or advice, you can contact Council’s Environmental
Health team on
03 6424 0511
Tasmania Public Health Act 1997 Part 5
A public event is defined by the Public Health Act 1997 as any performance, exhibition, spectacle, circus, festival, pageant, regatta, sports event or similar entertainment put on for the public.
A Place of Assembly Licence is required for any public event that goes for more than two hours and may have over 1000 people at any given time
Licence Fee Applicable: Please see the current fee structure for the applicable cost for this permit. Contact Council’s Environmental Health Officer for any questions relating to Place of Assembly Licence application or fees on 6424 0511.
To the General Manager of the Devonport City Council.
I hereby apply for: A special events licence, pursuant to Part 5 of the Public Health Act 1997 and furnish the following particulars in respect to my application: .
1) All charges in relation to hire must be paid in full by the due date,
unless the Council has approved suitable arrangements.
2) If you require the use of change rooms, toilets, canteens or meeting
rooms you may be required to collect a key from the Devonport City Council
Operations Centre at 44 Lawrence Drive, Devonport. It is the responsibility
of the applicant to clean the change rooms after use. The change rooms must
be left clean and tidy, failure to do so will incur any costs associated
with the cleaning of rooms.
3) The Council reserves the right to approve the use of the facility by
other persons at any time not specified in this application at any time
when the facility is not required for use by the hirer.
4) The Council may require the hirer to make available any building or
facility on the ground to another hirer where such building or facility is
not the property of the hirer. This may include removal of goods and
chattels of the hirer if deemed necessary.
5) The Council reserves the right to cancel the hirers use of a facility on
a date shown in this application in the event of the facility being
required for an extraordinary function or extraordinary use.
6) The Council reserves the right to close a ground for use or redirect
users to an alternate ground where in the opinion of the Manager of the
Operations Centre or their delegate, conditions render the ground
unsuitable for use.
7) The hirer shall not do, or neglect to do, or permit to be done or left
undone, anything that will affect the Council’s Insurance Policy or
Policies relative to fire or public risk in connection with the hire of the
facility and the hirer hereby agrees to indemnify the Council to the extent
that such policies are affected by commission or omission.
8) The hirer agrees to indemnify and keep indemnified and to hold harmless
the Council, its servants and agents and each of them from and against all
actions, claims, charges, expenses and damages whatsoever which may be
brought about or made or claimed against it by any of them arising out of
or in any way related to the use of this facility.
9) The hirer shall always during the allocated period of hire insure and
keep insured with an insurance company approved by the Council against
public risk for an amount of not less than $20 million.
10) The hirer shall not produce, or perform, or suffer to be produced or
performed at the facility any dramatic, musical or other work in
infringement of the copyright, or performing right of any owner of such
rights, and it shall be a condition and term of this hiring that the hirer
indemnifies Council against any claim for breach of copyright during such
hiring, and any costs incurred in connection therewith.
11) No intoxicating liquor is to be served or sold in association with this
hiring unless the necessary approval has been obtained from Council and
evidence of Licensing Commission permits are produced. The hirer is to
strictly observe wet and dry areas stipulated on the permit.
12) The use of portable soccer goal posts must comply with the Standards
Australia document HB227-2003.
(13) The hirer shall ensure an inspection, to remove any waste or hazards
that have evolved during the hire period, is carried out before departing
the facility. Failure to do so will incur any costs associated with the
cleaning of the facility.
You will be required to complete a separate Application for a Road Closure Permit.
You will be provided with a link to that form at the end of this process.
If your event will involve sale of food and drinks (including alcohol) you
need to ensure that the food vendors comply with the requirements of the Food Act 2003 www.legislation.tas.gov.au
The requirements a food business must meet depends on what type of food
they prepare and sell. As an event organiser, you must ensure each food
vendor at your event has one of the following types of
If you have food vendors interested in attending your event and they don’t
have any existing documentation, ask them to contact Council’s
Environmental Health team on 03 6424 0511 to discuss their
Note that liquor licences are granted by the Department of Treasury and
Your application also requires a Smoke Free Management Plan approved by the
Tasmanian Department of Health and Human Services.
Smoke free restrictions apply to most public event in Tasmania. Smoke Free
Management Plans are approved by the Tasmanian Department of Health and
Human Services. A Smoke Free Events: A Guide for Event Organisers and a
Smoke Free Management Plan-Application Form can be found at
Contact Council’s Environmental Health team on 03 6424 0511
to discuss, OR email approved plan to
1. Food Vendors will need a
Valid Registration of a Food Business
A Road Closure Permit will be required. Permit Application Form and reference guide can be found on the Council’s Website here: www.devonport.tas.gov.au/live/residents/parking-roads-transport/road-closure-permits/ 
The online Road Closure Permit can be found at https://www.devonport.tas.gov.au/application-for-a-temporary-closure-of-a-public-street-form/