Planning a Community Event
Holding a Public Event?
Well managed community-based events are an important part of our cultural calendar. They promote community pride and spirit, bring people together in an atmosphere of fun, and attract visitors to the region.
Whether you have had previous experience in planning events or are a complete novice, this guide has been developed to assist you plan a small to medium sized event that is relevant to your community, safe, and with minimal problems.
Council supports community based events by providing information, advice and access to a range of resources, including an annual community grants program.
When planning a community event, the following process should be followed:
- Read the Event Management Guide(PDF, 5MB) to ascertain what will be involved.
- Discuss your idea with others to gain support, and to put together a working group or committee.
- Decide on some of the basic structures of your event, and how you intend to fund it.
- Proceed through your planning, obtaining the necessary permissions.
- At least one month prior to the event, submit an Event Application Pack(PDF, 571KB) .
The Event Management Guide is a practical reference and source of ideas. It is not meant to provide exhaustive information, and should be used in conjunction with the Devonport City Council Event Application Pack.
Some of the ways Council can support Community driven events are:
- Inclusion of your event on our online Calendar of Events.
- Inclusion in our What’s On poster, which is available at our Visitor Information Centre and is posted outside the Devonport Entertainment and Centre.
- Social media promotion via the Devonport Events Facebook page.
- Grants Program: Economic Development & Events Sponsorship Grants are available annually.
Place of Assembly
The Public Health Act 1997 regulates the licensing, operation, use and management of places which are used as ‘places of assembly’. A Place of Assembly is defined under the Public Health Act 1997 as a mass outdoor public event, where ‘mass’ means one thousand people or more present for two hours or more.
The Director of Public Health has defined a ‘public event’ as meaning any performance, exhibition, circus, festival, food festival, pageant, regatta, sports event, dance and publicly advertised lecture.
Who needs a Place of Assembly licence?
If you are planning a public event you may require a Place of Assembly – Specific Event licence.
A Specific Event Place of Assembly is registration for a special event or an event which is open to the general public goes for more than two (2) hours and more than a thousand people are likely to attend.
If you are having food at your event you may also require registration as a Temporary Food Business(DOC, 3MB), or if you require information on Smoke Free Guidelines click here.
For further information or advice you can contact Council’s Environmental Health Department on 03 6424 0511.